We encourage you to visit the school-wide Jobs@HMS page. 


Grants Manager

Job-Specific Responsibilities

The Grants Manager/Financial Associate II is responsible for the financial and administrative management of a mid-sized portfolio consisting of one or several departmental research labs, and possibly one or more departmental service centers. Monitors and analyzes revenue and expenditures on federal and non-federal research grants, restricted accounts, gifts and other discretionary resources.
Responsible for compliance and audit issues, budget submission, reporting, projections and accurate financial analysis. Monitors grants and contracts for Principal Investigator (PI) on a daily basis to ensure expenses are paid according to contract and government regulations within budget limits and timelines. Processes corrective journals to general ledger, oversees invoice payments; purchasing and corporate card transactions; vendor set-up; and gift account requests. Responsible for internal and external billings, including accounts receivable, credit vouchers, etc. Prepares financial reports for sponsored awards. Interprets award terms/conditions, Federal, non-federal and University financial/administrative policies. Assists PIs and Sponsored Programs Administration with the submission of grant proposals. Notifies PI and supervisor about funding shortfalls and plan for contingencies. Provides guidance to the faculty about department, university and sponsored policies.

Basic Qualifications
Two or more years of experience in research administration, finance or related work.

Additional Qualifications and Skills
Bachelor's degree preferably in finance or accounting. Exceptional customer service skills required. Must be able to effectively communicate (verbal and written). Computer proficiency. with Excel and Word with a strong desire and aptitude to learn complex data query tools. Ability to work independently as well as part of a team. Strong problem solving skills with attention to detail and accuracy essential. Ability to handle confidential information/materials with discretion. Experience with ORACLE financial systems as well as knowledge of Harvard's financial applications preferred. Ability to manage multiple shifting priorities in fast-paced environment.

Additional Information
This Staff role may start as a remote position due to the COVID-19 pandemic and while restrictions are still in place. The current remote nature of this role is considered temporary and may change as the University continues to evaluate options. While we continue to monitor the evolving COVID-19 guidelines, local on-campus work may be expected for some roles. Harvard Medical School does support flexible schedules, subject to individual departments’ business needs.

Harvard requires COVID vaccination for all Harvard community members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

Harvard University offers an outstanding benefits package including:

  • Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.
  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
  • Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
  • Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Not ready to apply? Join our Talent community to keep in touch and learn about future opportunities!
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Research Administrator I/II

Boston Children’s Hospital
Medicine-Hematology/Oncology – Stem Cell Program

At Boston Children’s Hospital, the quality of our care – and our inclusive hospital working environment – lies in the diversity of our people. With patients from local communities and 160 countries around the world, we’re committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included.

Under the general direction of the Administrative Manager in the Stem Cell Program, Boston Children’s Hospital, this position will work closely with designated Principal Investigators to manage the pre and post-award functions for federal, state, corporate, and private foundation sponsored funds, subcontracts, and/or projects supported by discretionary and endowment funds. Prepares grant applications, coordinates required institutional reviews and approvals, and works with Principal Investigators to ensure timely submission of funding proposals. Processes financial transactions according to established policies and procedures.  Utilizes hospital financial systems to process and monitor financial transactions and reports. May oversee departmental administration of effort reporting and ensures timely submission of completed effort reports. Conduct subrecipient monitoring as needed. May have signature authority on restricted funds.

This Research Administrator II will be responsible for:

  • Performing pre-award functions such as assisting Principal Investigators in completion of grant proposals, including budget development, drafting administrative sections, collecting materials, and obtaining institutional review/approval.
  • Performing post-award functions such as allocation of research labor costs across funding sources consistent with level of research effort and approves purchase requisitions. Coordinates departmental research effort reporting and ensures timely submission of certified effort reports in compliance with sponsor and institutional guidelines. Uses institutional resources to maintain department records of grant awards and agreements. Ensures timely renewal of grant and subcontracts and/or orderly closeout of completed sponsored activities.
  • Assisting research staff in identifying sources of funding by maintaining knowledge of agency programs and disseminating information to staff.
  • Working with appropriate central offices (Research Administration, Research Finance, Accounts Payable, etc.) to submit sponsor reports, troubleshoot, and resolve matters.
  • Working with investigators to develop annual research/clinical trial budgets; reconciles monthly expenses to budget; forecasts over/under expenditures and provides regular status reports to the Principal Investigator. Performs other financial analysis as needed.

To qualify, you must have:

  • Bachelor’s degree and 2 years of Research Administration experience required or 4 years of Research Administration experience may substitute for degree.
  • Strong verbal and written communication skills.
  • Proficiency with Microsoft Office and database applications.
  • Ability to independently seek out answers from the appropriate federal compliance and regulatory resource(s) and/or the hospital technical expert(s).

This position is eligible for an Employee Referral Bonus.
Willing to consider candidates with less experience.
Please note: During a public health emergency, individuals in this role may be expected to take on additional duties to respond to organizational needs.

BCH offers competitive compensation and benefits.

Boston Children’s Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

To Apply: Research Administrator I/II


Program Coordinator II

Boston Children’s Hospital
Medicine-Hematology/Oncology – Stem Cell Program
To Apply: Program Coordinator II
At Boston Children’s Hospital, the quality of our care – and our inclusive hospital working environment – lies in the diversity of our people. With patients from local communities and 160 countries around the world, we’re committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included.
The Stem Cell Research Program at Boston Children’s Hospital is seeking a dynamic self-starter to coordinate operations of this cutting-edge research program.


The Program Coordinator II will be responsible for: 
 Coordinates activities and daily operations of the cutting-edge Stem Cell Program. Collaborates with the Division Manager, Stem Cell Program faculty members and administrative staff.
 Assists in planning Stem Cell Program workshops, meetings and conferences; coordinates logistics, scheduling and participant communications.
 Liaisons with other Boston Children’s Hospital departments such as Human Resources, Office of Immigration Services, Department of Pediatrics, and Research Administration to support the Stem Cell Program members. Activities can include
providing policy guidance, processing financial transactions, submitting visa requests, coordinating recruitment efforts and managing personnel records and reports.
 Contributes to the marketing of the Stem Cell Program which includes website maintenance, promotion of events, use of social media, and distribution of branded products. Drafts written communication and promotional literature.
 Interacts and maintains liaison with outside agencies, such as Harvard University and other research organizations, in facilitating program objectives.
 May prepare or assists in the preparation of periodic reports and records on program activities, progress, status or other special reports for management or outside agencies.
 May assist with special projects, which may include periodic scientific reviews of the program, faculty promotions and recruitment, and space management and reporting.
 May prepare or assist in preparation of proposals for funding and/or funding continuation from outside sponsors.
 Effectively collaborates with other administrative staff across the Stem Cell Program.

To qualify, you must have:
 Associate's degree with two years of relevant experience. Bachelor's degree preferred.
 Ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
 Extensive experience with Microsoft suite of products, particularly Excel, Word, PowerPoint and Outlook.
 Initiative in improving operations within area/department, and the ability to assists in implementing changes.
 Ability to multi-task and think critically.

Boston Children’s Hospital offers competitive compensation and unmatched benefits,
including a flexible schedule, affordable health, vision and dental insurance, generous
levels of time off, 403(b) Retirement Savings plan, Pension, Tuition Reimbursement, and
discounted rates on T-passes. Discover your best.
 
Boston Children’s Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified
applicants will receive consideration for employment without regard to their race, color,
religion, national origin, sex, sexual orientation, gender identity, protected veteran status or
disability.

For more information, please contact Julie Nolan-Young at Julie.Nolan-Young@Childrens.harvard.edu.
To Apply: Program Coordinator II


SCIENCE WRITER - POST-DOCTORAL 

We are seeking a talented individual to join the lab of Professor David Sinclair at Harvard Medical School. The Science Writer will provide essential support to the PI, postdoctoral fellows and students in developing grant proposals and applications to advance the laboratory’s pursuit of external funding for research projects. Proposals are focused on the study of aging, and the prevention or reversal of age associated dysfunction. The individual will support lab members through all phases of the research proposal process from the time of project inception through research protocol and proposal development and submission, and the dissemination and reporting of findings to funding agencies and publication. This position is ideal for a recent graduate transitioning to project management.

Remote work is possible with occasional travel to Boston, Massachusetts.

Duties and Responsibilities:

  • Conduct literature and topical research pertinent to projects
  • Keep informed on topics of interest and issues related to research projects
  • Help identify funding sources to support existing and planned research activities
  • Develop and write diverse grant proposals to state, federal and private institutions
  • Investigate published evidence supporting project aims, draft sections of grants, assist in developing budget, and ensure that components such as letters of support and bio-sketches are completed and submitted in a timely fashion
  • Assist in building diverse and successful teams of researchers
  • Monitor and document progress towards goals, prepare updates and reports for ongoing projects
  • Assist in writing research and review articles for publication and preparation of presentations and posters for meetings
  • Assist with patent applications

Qualifications:

  • Ph.D. in life sciences, preferably molecular and cell biology (experienced Masters considered)
  • Excellent research, presentation, organizational, interpersonal, and networking skills
  • Excellent time management and multitasking skills
  • Ability to work with short deadlines
  • Strong attention to detail
  • Meticulous writing, grammar and spelling skills a must
  • Experience writing scientific grant applications and articles as well as grant administration and/or project coordination preferred
  • Able to work with and organize high-performance teams

Writing sample will be required. 

Apply Here.


Researcher II/Lab Manager in Church Lab

Job-Specific Responsibilities

Department of Genetics, Harvard Medical School, Wyss Institute
The Church Lab invites applications for an immediate opening for a Research Scientist/Lab Manager. 

Our research focuses  on new technologies for genomic & proteomic measurement, synthesis and modeling of biomedical & ecological systems -- in particular, personal genomics and biofuels. We have developed next-generation sequencing methods to analyze the output of combinatorial selections as well as comprehensive gene-environment-trait data for affordable personalized medicine. We reprogram human skin-derived pluripotent skin cells to connect cis-regulatory motif variants in populations to allele-specific and cell-type-specific RNA measures and further to causal effects on cell and larger-scale morphologies. We are developing tools for connecting functional microbiomics with (VDJ-ome) immune responses.

This position will have responsibility for daily research operations of leading a biomedical research laboratory in the Harvard Medical School Department of Genetics. Additionally, the individual will be responsible for the experimental design and execution of research projects relating to the work in the Church lab, which includes helping to provide research guidance to members of the research lab. Will assist lab members with obtaining required approvals for research involving biohazards, animals (IACUC), or human subjects (IRB). May help prepare scientific progress reports and grant proposals. This position will also be responsible for ensuring adherence to all appropriate safety regulations and performing and tracking safety training of lab members.  Additional duties will include the implementation of HMS, Department and Lab policies which include data management, MTAs and other lab compliance responsibilities. Other duties may include managing weekly lab supply inventory, allocating/purchasing as needed, and serving as first-line approver of purchase requests.

Basic Qualifications

Bachelor's degree required. Three + years of progressively responsible research/lab management, ideally in a biomedical/life sciences laboratory.

Additional Qualifications and Skills

PhD preferred
 • Experience with safety regulations and requirements in the areas of Biosafety, Radiation, and Chemical/Waste.
• Familiarity with writing grant applications and reports.
• Experience creating and administering lab systems, practices, policies, and procedures.
• Operational knowledge of advanced lab equipment.
• Experience with Microsoft Word and Excel.
• Must be organized, dependable, and possess good problem-solving skills.
• Ability to work independently as well as oversee a team of researchers in conjunction with PI.
• Ability to work well with others in a collaborative team environment.
• Strong communication skills and a positive attitude.
• Strong initiative and the ability to self-start are essential.
• Ability to think creatively about functional improvements for how the lab operates and implement improvements as appropriate.
• Ability to lift, move, and transport research related equipment up to 10 pounds required. 

Special Instructions 
A complete application must include an updated CV, a cover letter, and a research statement. In the research statement please address your experience with lab operations such as overseeing lab safety regulations, animal research protocols, advanced lab equipment, and training lab personnel. Please submit the names and contact information for three references.
We strongly encourage applications from members of underrepresented groups.

Additional Information

This is a 1-year term position with strong possibility of extension, contingent on work performance and continued funding to support the position.

Offer contingent on successful completion of pre-placement medical evaluation.

Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

More information and application here


Executive Assistant - Department of Genetics

Job-Specific Responsibilities

Reporting to Department Chair and the Department Director, the Executive Assistant is responsible for providing a wide range of complex administrative duties.  

Manages multiple calendars, arranges and organizes complex meetings involving high-level attendees from other Harvard University departments, affiliated organizations, and educational and governmental institutions. Handles domestic and international travel arrangements and processes reimbursements for the Chair.  Supports Chair in the preparation and submission of letters, grants, and manuscripts for publication. Continuously maintain Chair's CV, including adding information as it arises in the course of work.  Facilitates communication with all levels of university leadership and assumes timely response to follow up with minimal supervision. Manages and processes confidential information and materials with discretion.

Working with Faculty Affairs, prepares and submits all faculty promotion materials. Organizes office of the Chair including the development of filing system and keeping organized files of all letters and correspondences - in some cases both electronic and hard copy. Prepare expense reports and forms for reimbursements.  
Event planning: working with the Department leadership to organize seminar speaker series.  The EA arranges flights (e-ticket), hotels, schedules, and reimbursements and organizes several large special events each year.

Includes advertisement of the event, reserving venue space, managing attendee lists, arranging for catering, preparing programs and posters, and other duties as they arise.  Arranges catering services, reserves rooms, and makes parking arrangements for meetings and events. Manages conference room calendars.  Will also organize and schedule conference calls.  Performs special projects and other duties as assigned.  Supports the Department Director in day-to-day department operations.

Basic Qualifications

Five plus years of demonstrated executive and administrative support skills. Education beyond high school may count towards years of experience.

Additional Qualifications and Skills

Bachelor's degree preferred. The successful candidate will have administrative experience with a high level of responsibility and independence.  Impeccably detail-oriented with excellent organizational skills; Superior interpersonal, oral, and written communication skills; Dependable and with a “Can Do” attitude; Confidence in the use of computer systems (preferably Mac) to assist Chair and Department Admin in various duties; Assertive yet professional in taking responsibility. Extensive experience with computer software such as Microsoft Word, Outlook, PowerPoint, Excel, Google, Adobe Acrobat, Adobe Illustrator, Dropbox, Skype and Face Time with proven ability to take initiative and work independently. Ability to handle confidential information with discretion. Ability to manage changing priorities and calendar appointments quickly and on a regular basis.  Strong and fast typing skills.   

Additional Information

This is a one-year, fully benefits eligible term position with possibility of extension, contingent on work performance and continued funding to support the position.

This Staff role may start as a remote position due to the COVID-19 pandemic and while restrictions are still in place. The current remote nature of this role is considered temporary and may change as the University continues to evaluate options. While we continue to monitor the evolving COVID-19 guidelines, local on-campus work may be expected for some roles. Harvard Medical School does support flexible schedules, subject to individual departments’ business needs.

Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

Learn more here: https://sjobs.brassring.com/TGnewUI/Search/Home/Home?partnerid=25240&siteid=5341#jobDetails=1916115_5341


Researcher II/Lab Manager in Church Lab

Job-Specific Responsibilities

Department of Genetics, Harvard Medical School, Wyss Institute
The Church Lab invites applications for an immediate opening for a Research Scientist/Lab Manager. 

Our research focuses  on new technologies for genomic & proteomic measurement, synthesis and modeling of biomedical & ecological systems -- in particular, personal genomics and biofuels. We have developed next-generation sequencing methods to analyze the output of combinatorial selections as well as comprehensive gene-environment-trait data for affordable personalized medicine. We reprogram human skin-derived pluripotent skin cells to connect cis-regulatory motif variants in populations to allele-specific and cell-type-specific RNA measures and further to causal effects on cell and larger-scale morphologies. We are developing tools for connecting functional microbiomics with (VDJ-ome) immune responses.

This position will have responsibility for daily research operations of leading a biomedical research laboratory in the Harvard Medical School Department of Genetics. Additionally, the individual will be responsible for the experimental design and execution of research projects relating to the work in the Church lab, which includes helping to provide research guidance to members of the research lab. Will assist lab members with obtaining required approvals for research involving biohazards, animals (IACUC), or human subjects (IRB). May help prepare scientific progress reports and grant proposals. This position will also be responsible for ensuring adherence to all appropriate safety regulations and performing and tracking safety training of lab members.  Additional duties will include the implementation of HMS, Department and Lab policies which include data management, MTAs and other lab compliance responsibilities. Other duties may include managing weekly lab supply inventory, allocating/purchasing as needed, and serving as first-line approver of purchase requests.

Basic Qualifications

Bachelor's degree required. Three + years of progressively responsible research/lab management, ideally in a biomedical/life sciences laboratory.

Additional Qualifications and Skills

PhD preferred
 • Experience with safety regulations and requirements in the areas of Biosafety, Radiation, and Chemical/Waste.
• Familiarity with writing grant applications and reports.
• Experience creating and administering lab systems, practices, policies, and procedures.
• Operational knowledge of advanced lab equipment.
• Experience with Microsoft Word and Excel.
• Must be organized, dependable, and possess good problem-solving skills.
• Ability to work independently as well as oversee a team of researchers in conjunction with PI.
• Ability to work well with others in a collaborative team environment.
• Strong communication skills and a positive attitude.
• Strong initiative and the ability to self-start are essential.
• Ability to think creatively about functional improvements for how the lab operates and implement improvements as appropriate.
• Ability to lift, move, and transport research related equipment up to 10 pounds required. 

Special Instructions 
A complete application must include an updated CV, a cover letter, and a research statement. In the research statement please address your experience with lab operations such as overseeing lab safety regulations, animal research protocols, advanced lab equipment, and training lab personnel. Please submit the names and contact information for three references.
We strongly encourage applications from members of underrepresented groups.

Additional Information

This is a 1-year term position with strong possibility of extension, contingent on work performance and continued funding to support the position.

Offer contingent on successful completion of pre-placement medical evaluation.

Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

More information and application here


Postdoctoral Position as Image Analyst for Spatial Genomics 

We are seeking computational experts to join the laboratory of Ting Wu (Harvard Medical School) in their CEGS (NIH/NHGRI) journey to image, analyze, and model the human genome at super-resolution. Individuals with extensive computational experience as well as a penchant for innovating and applying tools at all levels of imaging (from high throughput feature extraction and image processing to image analysis and modeling) are encouraged to apply. A strong sense of collaboration and high levels of self-motivation, creativity, and open-mindedness will be appreciated. Experience in machine learning will be advantageous. Candidates can anticipate joining an interdisciplinary team of geneticists, microscopists, chemists, engineers, physicists, and computational experts. We are excited to meet you at the interface of computation, experimentation, and theory.
Qualifications:
• Expertise in Computational Biology, Data Science, Statistics, and/or related fields.
• Proficiency in Python, R, and cloud/cluster computing.
• Familiarity with Machine Learning, Neural Networks, and/or Artificial Intelligence for building, testing, and evaluating predictive and classification models.
• Strong presentation and communication skills both verbal and written. For immediate consideration, please submit your cover letter and resume to Sarah Aufmkolk, Ph.D. (Sarah_Aufmkolk(at)hms(dot)harvard(dot)edu.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Disclaimer: Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption
from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be
found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/


Multiple PhD Positions at the Dana Farber Center for Protein Degradation

Please find information about the center here: https://cpd.dana-farber.org/

And information on the positions here:https://careers.dana-farber.org/job/biology-scientist-center-for-protein-degradation-research-technician-scientist-boston-ma-23933/

You can also email your CV directly to Nikki Kong:

nikki_kong@dfci.harvard.edu


Research Cores and Technology Program Coordinator
Harvard Medical School

Job-Specific Responsibilities

The Harvard Medical School research core facilities and technology platforms provide access to highly specialized services, equipment, and staff that would otherwise be too expensive for an individual laboratory to support. The Associate Dean for Research Cores and Technology and her team, as part of the Office for Research Operations, support research infrastructure and access to new technologies by providing central coordination, funding, and administrative resources for HMS core facilities, platforms, and technology development projects.

The Research Cores and Technology Coordinator performs a wide range of highly skilled administrative duties for the Associate Dean for Research Cores and Technology. The Coordinator:

  • Manages complex calendars, arranges for meetings, appointments, and travel for business trips.
  • Organizes and staffs a range of committee meetings, programs, events, and symposia relevant to research core activities at Harvard Medical School and affiliated institutions.
  • Assists in developing websites for new projects and provides general maintenance for existing websites.
  • Works as part of a team helping to implement and maintain the HMS cores management system, and to run reports from it.
  • Assists with administration of the HMS Foundry Awards program, which provides funding for research cores and other HMS shared research resource projects.
  • Assists with meeting preparation including printing out necessary meeting materials, identifying meeting location and time, arranging transportation/parking, and ordering catering, as needed.
  • Provides a wide range of clerical support including composing and editing letters, memoranda, reports, and presentations. Serves as the principal administrative contact for visitors.
  • Prepares and produces financial reports using online financial systems, such as reimbursement for travel, corporate cards, HU purchasing cards, etc.
  • Handles other administrative and operational needs for the Associate Dean, as needed.

The Research Cores and Technology Coordinator will work effectively within a culture inclusive of individuals with diverse backgrounds, styles, abilities, and motivations, and appreciate and leverage the capabilities, insights, and ideas of all individuals.

Basic Qualifications
At least 3 years of experience in administration or laboratory management.

Additional Qualifications and Skills
Bachelor’s Degree preferred. Strong verbal and written skills, with the ability to summarize complex discussions. Ability to multitask. Solid working knowledge of office processes and systems, and of related computer software and electronic communications tools. Strong interest in the biomedical sciences and in learning more about support for research infrastructure.

Apply Here

 


 

Administrative Coordinator, Perrimon Lab, Boston, MA 

Howard Hughes Medical Institute (HHMI) is an independent, ever-evolving philanthropy that supports basic biomedical scientists and educators with the potential for transformative impact. We make long-term investments in people, not just projects, because we believe in the power of individuals to make breakthroughs over time. HHMI scientists have radically advanced the understanding of cells, the brain, the immune system, the development of organs, and how to treat many diseases.. Founded in 1953 by aviator and industrialist Howard R. Hughes, HHMI is headquartered in Chevy Chase, Maryland, and employs more than 2,500 people across the U.S. 

At HHMI, you are not just an employee – you are a part of a creative and talented team with colleagues whose expertise ranges from biomedical research to investment management, from information technology to law. We encourage collaborative and results-driven working styles and offer an adaptable environment where employees can function at their highest level. As HHMI scientists continue to push boundaries in laboratories and classrooms, you can be sure that your contributions while working at HHMI are making a difference. 

Dr. Norbert Perrimon’s lab in the Department of Genetics at Harvard Medical School is seeking an Administrative Coordinator to support their lab. This position provides high level administrative support to the Investigator and research staff in a fast-paced environment. The lab wants to understand how cells, tissues, and organs communicate during development. A more thorough understanding of these events can help elucidate how different tissues and cell types integrate within an organ, and how complex phenotypes arise in animals. More information can be found on their website: https://perrimon.med.harvard.edu/ 

Due to the fast-paced nature of the work of the lab, ideal candidates are people who thrive in quickly evolving environment and who have a strong ability to multitask, as well as have a strong understanding of management of large grants portfolios. This role is best fit for someone who is a self-starter and proactive in their support style – and someone who is passionate about the research work that the lab is conducting. 

PRINCIPLE RESPONSIBILITIES 

– Track grant and HHMI expenditures to facilitate efficient spending and provide monthly updates to the PI and lab, as well as ensure compliance with NIH regulations 

– Provide administrative support to the Investigator and ~50 lab members 

– Prepare all administrative materials for grant applications and progress reports such as biosketches, budget justifications, and other support documents 

– Assist HR with hiring and on-boarding personnel for positions within the lab 

– Arrange travel for Dr. Perrimon 

– Process reimbursements 

– Order lab supplies and arrange for equipment maintenance 

– Serve as key liaison with HMS departments and HHMI 

– Manage lab website 

– Assist with publication submissions 

– Prepare and monitor material transfer agreements 

– Process shipping labels and associated import / export information 

– Prepare slides and presentations for meetings and publications 

– Draft letters and correspondence 

REQUIRED SKILLS 

– Prior experiencing in grants management / budget oversight for a large portfolio from a variety of sources (NIH, DoD, foundations) 

– Ability to assess rolling tasks in busy lab and prioritize accordingly 

– Excellent organization skills 

– 4-7 years of prior Administrative experience in a laboratory setting 

– Ability to work collaboratively with diverse group of lab personnel, as well as department personnel 

– Strong computer skills, preferably on the Mac platform, including demonstrated proficiency with Microsoft Office applications and graphics programs such as PowerPoint and Photoshop. 

– Ability to work independently, use good judgment, meet tight deadlines and show initiative 

Preferred Qualifications: 

– Familiarity with Harvard systems such as HCOM and GMAS 

– Administrative experience in an academic laboratory 

– Bachelor’s degree 

HHMI is an Equal Opportunity Employer. 

Interested? Apply here